Job Description
【Overview of Position】
In January 2025, Temple University opened its new satellite campus in Kyoto. Over the past three years, the Japan campus of Temple University (TUJ) has experienced unprecedented growth, including an 80% increase in its undergraduate student population. To take our next leap forward by securing more space for our growing student body, expanding our impact beyond Tokyo, and advancing our new initiatives, TUJ has partnered with Kyoto-based Seibo Jogakuin (Seibo). Together, TUJ and Seibo will play a critical role in Kyoto by advancing international education, building bridges across cultures, and equipping Temple University students with the tools required to succeed in our interconnected world.
TUJ Kyoto seeks a Campus Facilities Coordinator to support the growth of the campus. Responsible for developing, maintaining, and enhancing facilities and maintaining high levels of customer satisfaction of TUJ Kyoto facilities. While this person reports directly to the Executive Director in Kyoto, he/she will also be receiving instruction and support from Facilities and General Affairs (FGA) department in Tokyo.
【Primary responsibilities】
Facilities and General Affairs
-Support campus facilities management to meet the needs of students, faculty and staff
-Coordinate and oversee new/routine maintenance and repairs as necessary
-Manage ad hoc room bookings
-Maintain inventory, classroom, and lockers conditions
-Ensure proper security measures for the campus, including collaborating with security system vendors
-Act as the designated fire and disaster prevention manager for Kyoto location
-Support the facilities’ relationship with Seibo
-Issue student commuter passes and discount tickets
-Order and maintain stationary/office supplies
-Assist the FGA team in Tokyo with asset management
-Process FGA-related payment requests and expenses for Kyoto location
Dorm and Housing
-Support developing and maintaining relationships with Kyoto Dorm providers
-Manage Kyoto Dorms and Faculty Housing operations in conjunction with the FGA Manager in Tokyo
Others
-Assist other operations in Kyoto, including Information Center and Information Technology Services, when needed. 【Qualifications & Experience】
-1-2 years of work experience in facilities management and/or customer support roles
-Native or near native level Japanese
-Business conversational level English
-Good organizational skills and attention to detail
-Strong computer skills (Word, Excel, Access, PowerPoint)
-Friendly, service-oriented, customer-focused, and professional attitude
-Experience as a receptionist, professional assistant, and/or working in General Affairs a plus
-Candidates should be living in/around Kyoto or be willing to relocate. Familiarity with the Kansai Region is a plus.
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