Job Description

Project Coordinator – Commercial Interiors

Location: Toronto, ON (On-site)

Employment Type: Full-time

Compensation: $65,000, plus an annual $5,000 bonus, cellphone allowance, platinum benefits, and vacation

Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? We’re looking for a Project Coordinator to join a growing commercial interiors company. In this role, you’ll be a key player in ensuring the seamless execution of furniture projects—coordinating timelines, managing orders, and supporting clients from concept to installation.

What You’ll Do

Coordinate Projects:

• Support the sales and design teams in managing all aspects of commercial furniture projects.
• Track and maintain project timelines, ensuring milestones are met and schedules adjusted as needed.
• Collaborate with manufacturers, clients, installers, and project managers to prepare or follow project schedules for large-scale orders.
• Assist with project closing documents, care packages, and other milestone-related documentation.

Manage Orders:

• Process client-approved sales orders into the business system.
• Prepare and submit accurate purchase orders to vendors, resolving discrepancies quickly.
• Track order acknowledgments and ensure all details align with project timelines.

Oversee Logistics & Installation:

• Coordinate delivery and installation schedules with vendors and clients.
• Track product receipt, handle damaged items, manage deficiencies, and file freight claims when necessary.

Provide Client Support:

• Act as a key point of contact for client inquiries, scheduling, installation details, and post-project matters.
• Manage back orders, warranty claims, and deficiencies to ensure a smooth and positive client experience.

Support Administrative Needs:

• Assist with general office administration, including mailings, couriers, event prep, and showroom upkeep.

What We’re Looking For

• Experience working in a furniture dealership.
• Previous experience in project coordination, logistics, or order management.
• Strong organizational skills with the ability to manage multiple priorities and timelines.
• Excellent communication skills and a customer-first mindset.
• Proficiency with business systems and Microsoft Office Suite.
• A proactive problem solver who thrives in a collaborative, fast-paced environment.

Why Join Us?

This is your opportunity to work in a dynamic and growing organization where you’ll play a critical role in delivering exceptional client experiences. If you enjoy juggling timelines, building relationships, and seeing projects through from start to finish, we’d love to hear from you.

Apply today and help bring commercial spaces to life!

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